New York Fire Protection Districts

The New York Fire Protection Districts module may be used to allocate premiums covering risks within New York to the correct Fire Protection District for taxation. New York Fire does not utilize municipal boundary maps to determine where a policy should be allocated, it uses the database supplied by New York Department of Financial Services. If a good match is returned, the matched address is used to search the database. For other matches, the source address is used to search the database.

 

Under Section 9104, foreign and alien stock companies must file and make payments by March 1st; under Section 9105, foreign mutual companies must file and make payments by February 15th.

 

Data can be exported to New York State Fire Tax Distribution and Premium Pro Municipal. Tax amount is included in the State Fire Tax Distribution text file.  For Municipal, Allocator exports 100% of the premiums.

 

Source ASCII File Layout

 

Premium Type Codes used in the New York Fire ASCII file layout

 

The New York Fire Protection module does not distinguish between different premium type codes use and groups all types of premiums together, regardless of the Premium Type Code.

 

New York Fire:

 

C - Farmowners

F – Fire

H – Homeowners

I – Comprehensive Dwellings

L – Commercial Multiple Peril

M – Auto

O – Other

 

All other premium type codes used will default to Other.

 

Export to New York State Fire Tax Distribution Text File

 

To export allocation data to a New York State Fire Tax Distribution text file, follow these steps:

 

    1. Select Export from the Tools menu.
    2. In the state selection drop-down box, select "New York Fire Protection."
    3. Select the "New York State Fire Tax Distribution (*.txt)" export option.
    4. Select "Mutual Company" or "Stock Company" (see note below).
    5. Enter a five-digit NAIC number.
    6. Click the "Browse" button to select a file name for the exported data.
    7. Click the "Export" button.

 

Following the steps above will create a text file using the name and location you chose in Step 6 above. The file will contain the New York Fire Distribution data that you exported. You may email the file to firetax@dfs.ny.gov (which is the preferred method).

 

Alternatively, you may save the file to disk or CD and mail to the following address:

 

New York State Department of Financial Services

Office of Financial Management

One Commerce Plaza - Suite 1850

Albany, NY 12257

 

NOTE: For both "Mutual Company" and "Stock Company", tax amounts will be exported (premium @ 2.0%).

 

Export to Premium Pro Municipal

 

To export allocation data to Premium Pro Municipal, follow these steps:

    1. Select Export from the Tools menu.
    2. In the state selection drop-down box, select “New York Fire"
    3. Select the "Municipal Import File (*.imp)" export option.
    4. Click the "Browse" button to select a file name for the exported data.
    5. Click the "Export" button.

 

Following the steps above will create a Municipal Import file (*.imp). The contents of this file can be imported into Premium Pro Municipal by following these steps:

    1. Open the Municipal module in Premium Pro Enterprise and select the appropriate company.
    2. Select the File menu, select Import, and select ASCII.
    3. Click the "Select File" button to select the file you wish to import. This should be the Municipal Import file (*.imp) that was created above.
    4. Click the "Import" button to import the contents of the selected file.

 

*When exporting New York Fire premiums to Municipal, make sure the value of option “Report Buffalo and NYC returns to the Department of Insurance.” stays the same as when the file is processed.

 

Additional Information

 

For more information regarding New York Fire Protection district taxation, please visit the following link:

 

New York Department of Insurance