Florida Fire/Police Modules

If a good match is returned, this address is searched against a database provided by the Florida Department of Revenue to determine allocation of the address. The address points are not plotted on a Florida map. The government database indicates where the address is to be allocated to. For poor matches, the allocation is determined by the source city name.

There are 3 different ways to process Florida premiums.

• You may Process Both Fire and Police modules together at the same time, by choosing this option on the process premium dialog.  Policies marked with a fire premium type code will appear in the fire module and policies marked with other premium type codes will appear in the police module.  Policies assigned an X premium type will appear in both modules; 30% of premiums will be assigned to the police module and 70% of the premiums will be assigned to the fire module.
• You may process only one module at a time, but still exclude policies that would appear in the other module had you chosen to process both modules together.  Policies assigned an X will have the appropriate percentage applied.  To do so, choose the Evaluate premium types when processing separately option on the Process Premiums dialog.
• If you choose neither of the above options, all premiums will be processed in the current module, regardless of the premium type code.  A percentage will not be applied to premiums using the X premium type code.

Florida Police Officer's Pension Fund

The Florida Firefighter's Pension module may be used to allocate premiums covering risks within Florida to the correct Firefighter's Pension district for taxation (as listed on the Florida Premium Tax return - (DR-908, Schedule XII A)). Allocator utilizes data from the Florida Premium Tax Database referred to in the Florida DOR Tax Information Publications (TIP). Florida does not utilize municipal boundary maps to determine where a policy should be allocated. It uses the aforementioned database.

Source ASCII File Layout

Premium Type Codes use in the Florida Police Officer's ASCII file layout

F - Fire Premiums

C - Casualty Premiums

X - Multiple Line Premiums

If you utilize the X premium type code only 30% of the premium amount will appear as on the Allocation Summary report. This amount will be exported to the imp file, which is in turn imported in the Premium Pro Enterprise P&C module.  If any other premium type code is used, premiums will appear on the summary report at 100%. If you have already applied the 70/30 percentage to policies appearing in your ASCII file, remember not to use the X premium type code.

If you process both Florida Fire and Police modules simultaneously (this option is available on the Process Premiums dialog), you must differentiate between Fire and Casualty Premiums. Fire and Multiple Line premiums will be processed in the Fire module, while Casualty and Multiple Line premiums will be processed in the Police module. Multiple Line premiums in the Fire module will appear on the Allocation Summary report at 70%.

Export to Premium Pro P&C

To export allocation data to Premium Pro P&C, follow these steps:

1. Select Export from the Tools menu.
2. In the state selection drop-down box, select "Florida Police".
3. Select the "Premium Pro P&C Import File (*.imp)" export option.
4. Click the "Browse" button to select a file name for the exported data.
5. Click the "Export" button.

Following the steps above will create a Premium Pro P&C Import file (*.imp). The contents of this file can be imported into Premium Pro P&C by following these steps:

1. Load the P&C annual module in Premium Pro Enterprise and select the appropriate company.
2. Select the File Menu, select Import, and select Municipal.
3. Select "Florida Firefighter's Pension" from the list box.
4. Select "By Code" as the import option.
5. Click the "Select File" button to select the file you wish to import. This should be the Premium Pro P&C Import file (*.imp) that was created above (NOTE: You may need to change the "Files of type" drop-down box to display *.imp files).
6. Click the "Import" button to import the contents of the selected file.

Following the steps above will import the contents of the import file to the Florida return (DR-908, Schedule XIII - B)

Additional Information

For more information regarding Florida Police Officer's Pension Fund taxation, please visit the following links:

Florida Office of Insurance Regulation

Florida Department of Revenue